Materials Asst Rec/Del (FT) - Central Yale University (New Haven)

 

Full Job Description:

Materials Asst Rec/Del - Central

Transportation, Receiving and Storage / Campus Mail - 70465BR

University Job Title: Office Assistant 3

Bargaining Unit: L34 - Local 34 (Yale Union Group)

Time Type: Full time            Duration Type: Regular        Compensation Grade: Labor Grade C

Work Location: Central Campus

Worksite Address: 344 Winchester Avenue New Haven, CT 06511

Work Week: Standard (M-F equal number of hours per day)

Searchable Job Family: TR&S

Total # of hours to be worked: 37.5

Position Focus:

Handle data entry recording and processing of TRS Billing, including stock room, courier, moving, Chauffer, storage and all TRS related Storage Contracts. Data entry recording and processing of TRS Monthly Journals, including stock room, courier, moving, Chauffer, storage and all TRS related Scheduling of Courier work, including scheduled and on call. Processing daily packing supplies: Ordering, inventory and distribution. Receiving/Processing of incoming packages; Information input of daily logs.

Oversee and coordinate activities associated with the University’s storage equipment operations. This includes the scheduling of deliveries and pick ups, and the disposal of equipment; Respond to questions from staff regarding storage and availability of equipment; Accompany clients to retrieve/return items from warehouses;

Complete inbound/outbound storage inventories; Maintain storage area and on an as needed basis,
provide specialized information concerning shipping and receiving activities that occur within TRS;
Independently process and deliver all packages which includes the special processing; Research and process manually, shipments that lack little or erroneous information; Research and resolve all problems associated with shipping and receiving matters; Stage all processed receipts for pick-up by department’s personnel. Operate forklift to load and unload. Fill in for other positions within TR&S.

Essential Duties:

1. Provides specialized information on administrative, academic, financial aid, and procedural matters to students, prospective students, faculty, and staff. 2. Assists staff, faculty and students with the completion of forms. Identifies and resolves errors through contact with students and University departments. Maintains logs and records of activities. 3. Compiles statistical data and information. Establishes and maintains filing systems. 4. Uses computer terminal to input and retrieve data. Merges and manipulates filing systems. Monitors and reconciles financial data. 5. Keyboards letters, memoranda and other materials. Composes general written material. 6. Schedules and coordinates conferences, meetings, appointments, and classrooms. 7. May oversee and instruct support staff. 8. Performs clerical functions incidental to office activities.

Required Education and Experience:

Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Demonstrated organizational skills and the ability to multi-task while working in a team environment.

Required Skill/Ability 2:

Excellent customer service skills and the ability to greet and provide assistance to customers including Faculty, Staff and Students.

Required Skill/Ability 3:

Must have and maintain a valid Connecticut drivers license with a safe driving record.

Required Skill/Ability 4:

Demonstrated computer knowledge, ability to work in a database to track/retrieve information.

Drug Screen: Yes

Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

COVID-19 Vaccine Requirement:

Please note that the university has a COVID-19 vaccination requirement; visit for details. For up-to-date information visit the COVID-19 website

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note: Yale University is a tobacco-free campus

 Location: 344 Winchester Ave, New Haven, CT 06511

 

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